2024 Annual General Meeting

The Annual General Meeting serves as a crucial platform for collaboration and decision-making among members of the Residence Life Professional Association. The meeting aims to review accomplishments, discuss key challenges, and set strategic goals for the upcoming year. A number of awards are presented to some of our most outstanding association members to recognize their success each year. It serves as a forum for sharing best practices, discussing policy updates, and outlining new initiatives in areas such as inclusion, wellness, and professional development. During the Annual General Meeting there are also opportunities to get involved through the elections process for certain Board positions. The AGM is also where the Presidential transition occurs and a new President begins their term.

Participating in the Annual General Meeting is an integral part experiencing the sense of community the RLPA is known for.

The 2024 General Meeting will be held at Olds College of Agriculture & Technology from March 13 – 15, 2024.

Directions

You can find the map and directions for the Annual General Meeting hosted at Olds College here.

The on-site accommodations located at the Pomeroy Hotel (#5 on the map). The event space that will be used throughout the conference is Centennial Village (#21 on the map). It is approximately a 10 minute walk between the hotel and the meeting space.

AGM 2024 Schedule

Wednesday, March 13, 2024 (All Times in MT)

Time	Session	Location
12:00 PM	Annual General Meeting Welcome Reception
1:00 PM	Conference Opening
1:30 PM	Break
2:00 PM	Educational Session Block #1
3:30 PM	Break
4:00 PM	TBD
5:00 PM	Dinner On Your Own
7:00 PM	Optional Evening Social (Casual)

Thursday, March 14, 2024 (All Times in MT)

Time	Session	Location
8:00 AM	Breakfast
9:00 AM	Day Two Welcome/Updates
9:30 AM	Sprint Sessions
10:00 AM	Break
10:30 AM	Educational Session Block #2
12:00 PM	Lunch
1:00 PM	TBD
2:30 PM	Committee Showcase
3:30 PM	TBD
5:00 PM	Annual General Meeting Banquet
7:00 PM	Optional Evening Social (Note: the cost of this social will be separate from registration fees)

Friday, March 15, 2024 (All Times in MT)

Time	Session	Location
8:00 AM	Breakfast
9:00 AM	Educational Session Block #3
10:00 AM	Business Meeting
12:00 PM	To-Go Lunch

Accommodation (On-Site)

The RLPA has a room block booked at the Pomeroy Inn & Suites at Olds College. You can book your hotel room here.

Accommodation Cost

$129 per night for a Double Queen room. The room has 450sq feet of space including fully equipped demi kitchen. Two queen beds complete with our Hypnos beds topped off with crispy Eden linens and duvet. Stay entertain with free WiFi and a 39” HDTV. A Keurig coffee station will brew that perfect cup of coffee to kick start your day.

The block will be released back to Pomeroy Inn & Suites at Olds on February 17, 2024.

2024 RLPA AGM Program Proposals

In order to ensure we are offering the greatest professional development opportunities to all attendees, we are reaching out to you all with the opportunity for you to share your expertise and wisdom at the AGM this year! This year we have provided the chance to a full 50-minute presentation or a short, less than 10-minute Sprint Session; there is loads of more information in the Program Proposal form itself. Deadline is Thursday, February 15, 2024, if you have any questions about this please email secretary@rlpa.ca. Thank you for helping us make the AGM the best it can be! You can submit your proposal here.

Awards

The RLPA is excited to be able to recognize members of our association with our annual awards and scholarship ceremony at the Annual General Meeting. If you have someone that you believe should be recognized for their work in the past year, you can nominate them here. The deadline to nominate or apply for an award/scholarship is February 18, 2024 at 11:59 PM (PT) / 12:59 AM (MT).

Meals

The following meals will be covered by the cost of your registration:

Wednesday, March 13: Light Lunch.
Thursday, March 14: Breakfast, Lunch, Dinner.
Friday, March 15: Breakfast, To-Go Lunch.

The only meal that will not be covered by the registration fees is during the optional evening social/dinner on March 14, 2024.

Inclusion and Belonging Statement

The RLPA Board has recently adopted an Inclusion and Belonging Statement at the recommendation of the Anti-Racism and Reconciliation Working Group. Please review the statement here before proceeding with your registration.

2024 AGM Registration

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Do you currently hold either an institutional or individual membership with the RLPA?*

Institution*

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AGM Registration (Current Members)

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Price: $ 200.00 CAD

Please indicate the number of attendees you are registering.

Please review the new RLPA Inclusion and Belonging Statement and select that you agree to uphold the statement.*

I acknowledge and agree to that the members I am registering will uphold the RLPA's Inclusion and Belonging Statement at the Annual General Meeting.

Should you have any questions about the Inclusion and Belonging statement, please reach out to the RLPA President Ty Thomas at president@rlpa.ca.

AGM Registration (Non-Members)

It will cost $230 for each individual non-member that is registering for the AGM. Please fill out the attendee list below and we will follow up with you for payment.

List of Attendees*

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Accessibility/Accommodation Needs

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Price: $ 230.00 CAD

Please indicate the number of attendees you are registering.

Please review the new RLPA Inclusion and Belonging Statement and select that you agree to uphold the statement.*

I acknowledge and agree to that the members I am registering will uphold the RLPA's Inclusion and Belonging Statement at the Fall Business Meeting.

Should you have any questions about the Inclusion and Belonging statement, please reach out to the RLPA President Ty Thomas at president@rlpa.ca.

Do you have any topics that you would like to discuss/be trained on for the AGM?

The RLPA recently conducted a Training Needs Assessment to assess member competencies. Some of responses indicated wanting more of a focus on the following topics: 1) local, provincial, and federal laws that apply to student housing roles 2) Leadership challenges in student housing 3) Budgeting and financial management 4) Restorative practices 5) Ethical conduct and decision-making processes 6) Procedural fairness and natural justice 7) Student development theories and their practical applications in student housing settings 8) Transitioning out of student housing and into other roles or industries, if needed 9) Equity, diversity, inclusion, and accessibility 10) Student staff supervision/management

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Please send cheques payable to "Residence Life Professional Association". Cheques can be mailed to:

University of Alberta
ATT: Emily Leslie
1-044 Lister Centre
Edmonton, Alberta, Canada
T6G 2H6